GPSR Regulation

GPSR Regulation

What is GPSR?

The EU General Product Safety Regulation (GPSR) will come into force on December 13th, 2024, and it requires seller to provide more detailed product information.New information is necessary to ensure that products comply with the new regulations.  
The GPSR regulation applies to new, used, repaired or refurbished products.

The regulation excludes the following product categories:
  1. medicinal products for human or veterinary use;
  2. food,
  3. feed,
  4. living plants and animals,
  5. animal by-products and derived products,
  6. plant protection products,
  7. equipment on which consumers ride or travel where that equipment is directly operated by a service provider within the context of a transport service provided to consumers and is not operated by the consumers themselves,
  8. aircraft,
  9. antiques.
Full content of the Regulation is available here.

Manufacturers' data:
  1. name and surname, their registered trade name or registered trade mark,
  2. their postal address
  3. their electronic address and, optionally, their phone number.

Personal data of a person who is responsible for placing the product on the European market - this data is only mandatory if the manufacturer is not based in the European Union:
  1. name and surname, their registered trade name or registered trade mark,
  2. their postal address,
  3. their electronic address.

Product identification parameters consisting of, for example:
  1. brand of the product;
  2. designation code;
  3. GTIN code (EAN);
  4. product identification numbers, such as type, batch or serial number.

Warnings and information indicating how to use the product safely, for example:
  1. clear instructions and safety information in Polish;
  2. pictures of product's idenfiticators;
  3. warning or safety information to be affixed to the product or to the packaging.

Remeber!
The regulation does not remove offers without full information; they will still be visible on the website.

Adding/updating information about the manufacturer/person who is responsible in the offer

Parameters which are necessary for meeting the requirements of the EU GPSR Regulation are added/updated from the offer level. The data can be added at the offer creation stage as well as at the editing stage. The following table shows the GPSR parameters with their codes.


Adding GPSR parameters through the form (adding a single offer)
Parameters which relate to the GPSR regulation are available in the form for creating an offer. The full process is described in this article – Adding an Individual Offer. 
  2. Click "Add an Offer" in the top right corner.
  3. Then, enter the EAN in the search bar to find a product you would like to offer - if the products appears in the search results, it means that we have this product in the EmpikPlace database and you just need to add an offer to it.
  4. Add all required offer parameters (marked with a red asterisk).
  5. At the very bottom, in the ‘Additional information’ section, you will find the parameters for the GPSR regulation


Once the fieldshave been completed and the remaining data has beenchecked, create the offer. It will be processed and will appear on empik.com.
Editing/adding parameters to a single offer (existing offer)
To edit or add parameters concerning the GPSR regulation to an already existing offer, you should:
  1. Go to the ‘Offers’ > ‘Price and stock’ in the menu bar.
  2. Select the offer.
  3. Edit/add the GPSR parameters, which are located at the very bottom in the ‘Additional information’ section. 


Once the data has been entered, make sure it is correct and press the ‘Confirm’ button. The offer will be updated with the data you have entered.
Adding GPSR parameters by using a template (adding multiple offers at once)
Adding GPSR parameters by using a template for adding multiple offers at once is similar to adding a single offer. The full process is described in this article - Group Imports of Offers and Products.

Generate an offer template from the template which you have donwloaded from the menu bar in EmpikPlace Seller Dashboard: Price and stock > File imports.

In the downloaded file, find the columns relating to GPSR and complete them with data depending on the listings.


The addition of GPSR parameters in the file will be reflected in EmpikPlace Seller Dashboard. Upload the file import in the tab "Price and stock" > "File imports".
Editing/adding GPSR parameters by using a template (existing offers)
Editing/updating GPSR parameters using the template is possible by using the inventory file.
  1. Go to the "Price and stock" > "Offers", and select "Download the inventory file" in .xlsx format on the right. 
  2. Once the file has been downloaded, open it and enter the following codes in the columns relating to the GPSR regulation:



3. Enter the data and save the file. Upload the file in the "Price and stock" > "File imports" tab.

Warning
Important! All changes introduced in the file will be reflected in the EmpikPlace Seller Dashboard once the file has been imported - edit individual values carefully - only update those fields that require it.

In order to minimise the possibility of updating differentparameters than intended, the file should be prepared as - sku + other GPSR fields.

​
Adding GPSR parameters via API (offer creation)
Adding GPSR parameters via the API (OF01) during creating an offer should include GPSR parameters with their codes (depending on the use of a CSV/XML/XLSX import file).

Example of CSV/XLSX file structure:



  1. sku;product-id;product-id-type;price;state;quantity;gpsr-entity-name;gpsr-address;gpsr-country;gpsr-city;gpsr-zip-code;gpsr-email;gpsr-phone
  2. 123;8006363011624;EAN;69.99;11;123;Producent1;Adres1;Kraj1;Miasto1;Kodpocztowy1;Email1;Telefon1

Example of XML file structure:
  1. <import>
  2.     <offers>
  3.         <offer>
  4.             <sku>123</sku>
  5.             <product-id>8006363011624</product-id>
  6.             <product-id-type>EAN</product-id-type>
  7.             <price>69.99/price>
  8.             <quantity>123</quantity>
  9.             <state>11</state>
  10.             <logistic-class></logistic-class>
  11.             <offer-additional-fields>
  12.                 <offer-additional-field>
  13.                     <code>gpsr-entity-name</code>
  14.                     <value>Procducent1</value>
  15.                 </offer-additional-field>
  16.                 <offer-additional-field>
  17.                     <code>gpsr-address</code>
  18.                     <value>Adres1</value>
  19.                 </offer-additional-field>
  20.                 <offer-additional-field>
  21.                     <code>gpsr-country</code>
  22.                     <value>Kraj1</value>
  23.                 </offer-additional-field>
  24.                 <offer-additional-field>
  25.                     <code>gpsr-city</code>
  26.                     <value>Miasto1</value>
  27.                 </offer-additional-field>
  28.                 <offer-additional-field>
  29.                     <code>gpsr-zip-code</code>
  30.                     <value>zicode1</value>
  31.                 </offer-additional-field>
  32.                 <offer-additional-field>
  33.                     <code>gpsr-email</code>
  34.                     <value>email1</value>
  35.                 </offer-additional-field>
  36.                 <offer-additional-field>
  37.                     <code>gpsr-phone</code>
  38.                     <value>phone1</value>
  39.                 </offer-additional-field>
  40.             </offer-additional-fields>
  41.         </offer>
  42.     </offers>
  43. </import>
Editing/updating GPSR parameters via API (an existing offer)
Here is an example of the request used in the OF24 method to update an existing offer.

  1. {
      "offers": [
        {
          "allow_quote_requests": false,
          "discount": {
            "end_date": "2019-05-31T22:00:00Z",
            "price": 49,
            "ranges": [
              {
                "price": 45,
                "quantity_threshold": 5
              }
            ],
            "start_date": "2019-03-31T22:00:00Z"
          },
          "leadtime_to_ship": 5,
          "logistic_class": "1",
          "max_order_quantity": 3,
          "min_order_quantity": 1,
          "min_quantity_alert": 2,
          "offer_additional_fields": [
            {
              "code": "gpsr-entity-name",
              "type": "STRING",
              "value": "Procducent1"
            },
            {
              "code": "gpsr-address",
              "type": "STRING",
              "value": "Adres1"
            },
            {
              "code": "gpsr-country",
              "type": "STRING",
              "value": "Kraj1"
            },
            {
              "code": "gpsr-city",
              "type": "STRING",
              "value": "Miasto1"
            },
            {
              "code": "gpsr-zip-code",
              "type": "STRING",
              "value": "Kodpocztowy"
            },
            {
              "code": "gpsr-email",
              "type": "STRING",
              "value": "email1"
            },
            {
              "code": "gpsr-phone",
              "type": "STRING",
              "value": "Telefon1"
            }
          ],
          "package_quantity": "2",
          "price": 50,
          "all_prices": [],
          "product_id": "4545350038304",
          "product_id_type": "EAN",
          "product_tax_code": "tax",
          "quantity": "5000",
          "shop_sku": "257900",
          "state_code": "11",
          "update_delete": "update"
        }
      ]
    }

In this method, you should us the additional offer fields that are visible in this section (‘offer_additional_fields’) - the structure which should be used is presented below: 

  1. "offer_additional_fields": [
            {
              "code": "gpsr-entity-name",
              "type": "STRING",
              "value": "Procducent1"
            },
            {
              "code": "gpsr-address",
              "type": "STRING",
              "value": "Adres1"
            },
            {
              "code": "gpsr-country",
              "type": "STRING",
              "value": "Kraj1"
            },
            {
              "code": "gpsr-city",
              "type": "STRING",
              "value": "Miasto1"
            },
            {
              "code": "gpsr-zip-code",
              "type": "STRING",
              "value": "Kodpocztowy"
            },
            {
              "code": "gpsr-email",
              "type": "STRING",
              "value": "email1"
            },
            {
              "code": "gpsr-phone",
              "type": "STRING",
              "value": "Telefon1"
            }
          ],
 
Alert
GPSR parameters for the offers will be visible in the EmpikPlace Seller Dashboard. We are currently working on displaying them on the offers pages which are visible on empik.com. By uploading data to the EmpikPlace Seller Dashboard, the Seller complies with the requirements of the GPSR regulation.

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